Guidelines for Competitions.

Below are some guidelines that swimmers and parents are expected to follow while competing for Derwentside Amateur Swimming Club and representing the Competitive Performance Academy. If you have any queries about these then please do not hesitate to ask your squad coach or myself.


You will receive a gala entry form from your squad coach. On this form the coach will have marked a selection of swims they would like you to compete in. If you have any queries about the swims selected then you must consult with your coach.

On the form it will state the date when you can start entering the meet online via the swimming clubs website ( and the closing date for entries. If you miss the closing date, you run the risk of not being able to enter the competition. Swimmers must only enter the competitions selected by their squad coach, again if you have any concerns about the meet then please speak to your coach. You must consult with your coach on all matters regarding competitions. For a copy of the competition programme refer to the swimming club’s website and the notice board at both pools. The calendar is subject to change without notice so please keep checking it for any amendments.


The night before:

Swimmers should make sure they pack their bags the night before as most competitions start early. Always pack a costume (and spare), Derwentside ASC Hat, Goggles (and spares), two towels, healthy lunch (pasta etc.), fruit, enough drinks for the competition and snacks all of which the swimmer takes on poolside with them. Swimmers must have a Derwentside Club top on at all times (even if not swimming). Swimmers must have enough clothes to keep warm and dry at all times. Swimmers must have something on their feet at all times.

At the meet:

  • Swimmers who have been ill the week before or the night before the gala should not compete at the competition unless the coach has Okayed this. It may be detrimental to the swimmer to compete while ill.
  • Swimmers must sit with the rest of the team and coaches at all times during the competition. Swimmers must not sit with their parents or parents sit with the swimmers. Swimmers can see parents during the lunch break. Therefore swimmers must have enough equipment and food in their kit bag to last for a full session. During the meet swimmers must adhere to all the pool rules remembering to put all their rubbish into the available bins or refuge bags.
  • Be Prepared – Failing to plan is planning to fail. You should plan to arrive at the venue at least 15 minutes before the warm-up is scheduled to start. The warm-up time and procedure is normally detailed in the Meet information displayed on the website or notice boards. Swimmers must take part in a land based warm up and stretching program prior to the pool warm up. Swimmers only miss the warm up when instructed by a coach.
  • Swimmers must follow instructions from the coaches at all times. Complete warm ups and swim downs specified by the lead coach.
  • Swimmers must be well behaved and respectful at all times. Remember you are representing the swimming club.
  • Swimmers and parents must respect any decision made by a coach or an official. If someone gets disqualified then there is a correct procedure that a coach must follow to find out what has happened. This is not for a swimmer or parent to do.
  • At the end of a swimmer’s race, the swimmer must go straight to the coach to receive feedback and then go to swim down. Swimmers can see their parent at a later stage.
  • Swimmers will be expected to swim in all semi finals and finals they make, unless agreed by the lead coach. Swimmers and parents do not choose what happens during a meet. If you are a reserve for final then you are expected to stay for the final unless you are released.


Parents are a key component for any swimming scheme to be successful. Parents must support the guidelines and make sure their child has full understanding of them and shows support to the scheme.

I would like to see all parents support every swimmer in the Club. Always be positive to all children, especially your own. No swimmer gets in the pool wanting to swim badly.

These guidelines are not put in place to frustrate or make things difficult; I am trying to prepare swimmers to handle the environment that they will have to face as they move up through the performance pathway, whether as part of Derwentside ASC or an external organisation.

If you have any queries with the above please do not hesitate to speak to your squad coach.

Kind Regards

Paul Woodley
Head Performance Coach